3 Ways to Know if you Need a New Website

How do you know if it’s time to re-design your website?

1. It’s Been a While….

If you haven’t done any upgrades to your website for two years or more I would argue that it may be time to refresh the design. Why? Because chances are high that it wasn’t built to accommodate social media and mobile views, two big changes in online marketing.

You may be using an old design style that makes your company look dated. And these days you cannot afford to ignore mobile views and their potential to help (or hurt) your lead generation efforts.

2. You’re Not Getting Enough Engagement

If you’re not regularly getting contact forms from your website, or phone calls, your website design might be part of the problem. Ask yourself this: if you were a new website visitor, how would you feel about the website? Does it look current and get your message across immediately? If not, it may be time for a website redesign or refresh. This is tough to do on your own, because it’s hard to have perspective on your own website. If you’re not sure how your site is coming across to visitors, request a free website review. We’ll let you know if it’s time for a refresh, or whether you can work with what you’ve already invested in.

3.  You Can’t Make Updates (or find the person who can!)

If you’ve lost track of who designed the site originally, or how to even contact them for updates, it’s likely you may want to start fresh with a new website design. Why? Because these days you will benefit a lot from creating a new WordPress website with a content management system (CMS), for starters. With a CMS in place, you will have more control of the ability to make website content changes on your own, or with a little bit of help. No longer do you have to only deal with a far-off programmer who doesn’t really understand what you need to do with your site to market your business more successfully. And with the flexibility of WordPress themes (designs), changing the look of your site down the road will be easier, quicker, and less costly.

“Why Doesn’t My Website Show Up in Google?” 4 Things to Know

Get a Basic Understanding of Search Engine Optimization

Yesterday I had a conversation about this topic with a new client. Her competitor consistently gets better search engine results (called “SERPs” in SEO speak) when she types in her main keywords describing her Connecticut service business. She was, understandably, frustrated!

physician-search-screenshot

“Why does my competition show up first?” is a question every business owner should actually ask.

I couldn’t give her a quick “it’s because of X” type of answer – it’s more complicated than that. It takes a bit of explanation to understand why Google search results are the way they are. I was on my way out to a client meeting, so I was forced to condense my answer. After a brief explanation, she was silent for a moment and then breathed a sigh of relief, saying, “Wow, that was enlightening!” So I want to share what I explained.

How Does Google’s Search Algorithm Work?

There’s a lot that goes into Google’s search algorithm, but here is the very condensed version of what I think you should know.

1. Website Structure

Google sends search engine spiders to crawl your website. Some sites are more welcoming to those spiders than others. Is your site built to be search-engine-friendly? If you’re like most owners of small to mid-sized service companies, you probably can’t answer this question. You most likely hired a web designer who created a site that appealed to you visually. But in my experience, chances are they never discussed the site’s architecture with you.

2. Back-end Coding

Imagine that search engine spiders sent to crawl your website are blind, and your site’s back-end coding is the Braille that they read to understand what your site is all about. What you see online is visual, what search engines see is code.

Again, most business owners don’t pay much attention to how their website is coded. They are (and should be) busy managing their business, not reading HTML code! You’ve probably never had to or wanted to look at yours. But you should get an opinion about whether it’s working for you or not.

3. Website Content

Your website’s content is more important than ever. It needs to be fresh to keep attracting the search engine spiders to come back and crawl it again (called “indexing” your site). It needs to be relevant to your business and it’s audience.

Content on each individual website page must be tightly written and organized around just a few key search terms relevant to your business. But website content should not be “stuffed” with keywords – Google will actually penalize you for this and your site will start ranking even lower.

Fresh content can include new landing pages, new main website pages, blog posts, etc. SEO copywriting is part science and part art, as you’re really writing for two audiences: human visitors and search engine spiders. It shouldn’t be done by writers who specialize only in print marketing with brochures and the like.

Search-Optimization-and-Its-Dirty-Little-Secrets---NYTimes-14. Online  Reputation and Stature

Part of what Google evaluates is whether your site is “important.” This is complicated to explain, but think of it as kind of a popularity contest. The search algorithm evaluates things like whether other quality sites link back to yours, which is a sign that you publish good content.

Some companies have offered/do offer search engine optimization services which basically just dump a bunch of irrelevant links onto your website. This is a “black hat” practice SmartSite will never do. It may raise your search engine results for a little while, but once Google catches on (and they will!), your site will be penalized and your rankings will drop like a stone.

This happened during holiday season to JC Penney a few years ago – in a scandal that made the New York Times. You can read about the JC Penney SEO scandal here.

How Can You Improve your Website’s Rankings?

There are many more elements that go into the Google search algorithm. But I think the average business owner should understand these four important elements and do their best to address them for web presence optimization. If you take the time to understand search engine optimization and why your site is ranking the way it is, this information can (and should!) inform your website redesign plans, your marketing and content development strategy, and your social media marketing efforts. They should all work together to not just optimize your website for search, but also optimize your marketing for overall customer experience and engagement.

Who’s Really Using Facebook for Business?

Facebook demographics

Here is some new research from the Pew Internet and American Life Project. If your business isn’t advertising on Facebook and/or you’re not using Facebook to promote your business, this is what you’re missing.

According to Pew, two-thirds of online adults report being Facebook users.  See the whole report here.

What Is an Editorial Calendar? Why Do I Need One?

You know you want your website to appear higher up in Google searches, and for clients and potential clients to keep you top of mind when they need your services. But how do you accomplish this? You need a solid marketing strategy, and an Editorial Calendar for blog posts and social media promotion that keeps you accountable and covers all areas of your business in need of promotion.

What Does an Editorial Calendar Include?

website content Connecticut review1. Marketing Strategy

SmartSite’s editorial calendars are like a mini marketing plan for clients. We start with evaluating their marketing goals, strategies and tactics. This is important because not all marketing is digital, and we want to include things like catalog mailings and direct mail promotions in coordination with e-marketing efforts.

2. Content Triggers

We put all of this marketing strategy information on a sortable, searchable spreadsheet. We also include important holidays, business anniversaries, and seasonal themes relevant to their business. These are “content triggers” that help us uncover any themes we might want to leverage in blog posts, social media updates, or new website landing pages.

3. Keyword Targets

The point of creating a blog, posting to social media and generally speaking putting more website and other digital content out there is to have it be found by an intrigued audience of potential customers, right? That means you have to know what keywords or keyword phrases your audience searches on in order to find your business.

We do the keyword research required to identify where our clients have strong organic search results working for them, and where there are gaps that need to be filled. Then we focus on filling in those gaps by creating great content focused on strengthening their organic search results.

4. Business Verticals

Your online promotions should be spread across all areas of your business. While this sounds obvious, it’s easy to keep promoting one part of your business and neglect others by accident. Having a solid editorial calendar helps ensure you’re spreading the benefits of online promotion across every area of your business that needs it. Again, sounds simple, but it’s hard to do without a good plan in place!

5. Promotional Possibilities

We help clients identify and connect with complementary businesses, blogs, and publications that may want to use their new content, too. This helps them grow their online audiences. For each item on the editorial calendar, we want to know in advance where it can be promoted. We also identify which social media channels should be used to promote each post. If it’s going to be promoted on LinkedIn, for instance, we find the best groups on LinkedIn where the content will be visible and actively noted. Then we make sure to note them for each piece of new content on the editorial calendar.

How Do I Make Content Development Easier?

Don’t write down your editorial calendar on paper and expect new content and e-marketing to just happen. It won’t. SmartSite creates dynamic Editorial Calendars that are shared online with clients. Using Google Docs, we create dynamic documents that track draft deadlines, publication due dates, and specific responsibilities for each item. We create shared Google Calendars with clients that generate email and pop-up reminders to keep everyone accountable and move content production forward. Want to know more? Call us or ask us to get in touch with you.

Six Steps to Better SEO and Marketing in 2013

marketing strategy consulting quote

With the turn of the year we all tend to go into a frenzy of planning and making resolutions. Here are some ideas to work in if you want to get more out of your website in 2013 (and who doesn’t want to do that?!).

1. Check that List…Twice.

Okay, I couldn’t resist the Santa reference. But seriously, spend a little time evaluating how your email marketing program is going. Chances are you aren’t fully capturing all the leads coming your way. Data management for email marketing can be the bane of a small business’ marketing program. Make the new year an excuse to go in and clean out your lists, bring them up to date, get them properly segmented, and ensure you have things like autoresponders and drip marketing programs in place for 2013.

2. Step Away from your Business.

When you’re in it and running it every day, your perspective gets skewed. Get an independent review of your website and let someone else worry about your business for a change!
Give us one hour, and we’re bound to have at least 3 solid suggestions that will get you better results in 2013. We’ll help you understand how your site objectively looks and sounds from your customers’ perspective, and give you lots of creative ideas to stay closer to your customer. You don’t have to do everything at once, but getting a good review will help you plan some action items for 2013 to work towards. And some changes are quick and easy. Why not capitalize on them all of next year?
3. Google Yourself.

Type in the terms you want to appear for in Google’s search engine results. It’s an instructive exercise! See if you show up, and what results are displayed. Are they what you expected? If you’re on the first page or two for your most important search terms, keep doing what you’ve been doing in 2013! If you feel like your business is lost in obscurity, put Search Engine Optimization at the top of your list of “things to do in 2013.” Make Googling your business a habit in the coming year.

4. Smile.

None of my clients love to be in front of a camera. But sometimes you’ve just got to bite the bullet and get a new headshot taken!  I have some very talented and reasonable photography resources to share with you, so don’t be afraid – just find a free hour and check this one off your list!

A nice, professional headshot on your LinkedIn profile makes a great impression. And speaking of LinkedIn….make a plan to start “working it” in 2013.  I’m thinking of having a LinkedIn seminar early this year - let me know if you’re interested.

marketing strategy and planning quote5. Find Leverage.

No business owner ever thinks they have enough time for the ideal marketing program. But you can get more time by leveraging your time and available resources carefully.

Going to a conference this year? Write about the topic. Create a white paper on it. Turn it into a series of blog articles, and a new page of content on your website. Post it online to drive traffic to your website, tweet about it, mention it to your LinkedIn groups. That’s pretty good mileage for just one conference!  Hate to write? Let us do it for you. We make it painless and efficient!

6. Clone Yourself.

Use a resource who cares as much about developing your business as you do! Okay, so it’s not exactly a clone, but you get the idea.

What business owner doesn’t like knowing their back is covered in getting marketing items accomplished? We found shared online editorial calendars worked well for clients in 2012. They serve as a dynamic marketing plan of sorts. And we do help clients make sure it all happens!

So start the new year with a plan for at least the first quarter, and see how far ahead of the game you can get.

All You Really Ever Need to Know about Online Marketing You Learned in Kindergarten

kindergarten lessons in SEOBack to school season always gets me down because it marks the end of my favorite season, summer. So I have to get psyched up about something to force myself out of the end-of-summer-blues and prepare myself for the busy schedules of three teenagers returning to school. To drum up some more enthusiasm for the back to school rush, I decided to take up the challenge author Robert Fulghum lays out in his famous poem, “All I Really Need To Know I Learned In Kindergarten.” Here are its principles, applied (with some creative license!) to the realm of digital marketing.

 

 

“Share Everything.”

understanding linked in facebook icons

Well, this one’s easy. Let others know about what you’re up to with a blog, LinkedIn posts, Twitter tweets, Facebook posts, YouTube videos….you get the message! But speaking of the message, make sure you’re not just sending something that’s one-sided. Always ask yourself, “What would my customers really want to hear? What would be useful to them?” Posts with the right messages will help you connect, but the wrong ones will just turn people off.

“Play Fair.”

Google webmaster tools for SEO

Ok, this one is a little harder to translate. But to me, this advice applies perfectly to search engine optimization. There are lots of folks out there who think SEO is about “tricking” the search engines. That worked for some for a little while. But with Google’s emphasis on content and the shift toward social search, it’s really a whole lot smarter to just play fair. Don’t think there’s any quick way to SEO success or any magic way to “get to the top of Google.” There isn’t. And old “tricks” sold by some SEO firms can actually get your site penalized. Good organic SEO requires work, and playing by Google’s Webmaster rules is the only way SmartSite will do it. We like playing fair.

“Don’t hit people.”

dealing with negative online reviewsGeez. It’s been, well, … never since I’ve seen any marketers hitting each other! How can this one apply? It’s a challenge. But let’s take the word “hit” metaphorically and let this one mean “don’t verbally assault anyone.” How does that apply to online marketing, you ask? I’ve got the answer: if someone gives you a bad online review, don’t lash out in response. Consider their complaint, look for any merit it contains, then craft a measured and strategic response. Try not to be emotional, and just stick to the facts.

“Put things back where you found them.”

Website Management SheetBe organized. Have a marketing plan. Use something like our Website Management Sheet to keep your online presence organized. Always know where vital information is – how to log in, where passwords are, when your registrations expire, what you’ve already posted, etc. etc. Use a good content management system to keep your web content fresh and orderly. Let your staff know where everything is, so they can pick up online marketing responsibilities more easily if and when you need a hand.

“Clean up your own mess.”

So much content, so many posts… it can be a challenge to keep your website cleaned up and current all the time. You thought you’d get back to that photo that you should have swapped out, but it’s still there. Take the time to go through your site and clean it up. Chances are you’ve got some broken links, missing graphics, tired calls to action. Raise your hand – or, these days, send an email or text! – and get an expert working on those fixes.

“Don’t take things that aren’t yours.”

In the online marketing world, this advice applies to following copyright laws. Go ahead and share information freely, but remember to give credit where credit is due.

“Say you’re sorry when you hurt somebody.”

Ok, another challenging one to apply. But here goes….! Everybody makes mistakes; that’s why pencils have erasers. You can sometimes turn the worst client disaster story into your biggest client success story, simply by giving an honest apology and trying to make things right. It’s hard to anticipate what might offend or “hurt” somebody, but if they’re complaining, you need to respond. Taking responsibility for their pain point, even if you don’t agree that your company actually caused the pain, is the right way to respond.

“Wash your hands before you eat.”

This advice is really about showing up for dinner properly prepared. So I’ll interpret this advice for online marketing to mean “don’t show up unprepared.” Make sure your website has current content, good calls to action, and the right messaging before sending lots of traffic there.

“Flush.”

Wow. This one’s going to take some creative license! What it’s really about is creating the best environment for those who arrive after you, isn’t it? That goes back to keeping a marketing plan and online marketing action steps well organized. If someone on your staff or an outside consultant needs to step in at any point to help, they’ll be entering into an environment that supports their success. Too big a stretch? Then let me know how you’d interpret this one!

“Warm cookies and cold milk are good for you.”

cookie jarA treat now and then is actually okay. If you are always sending out serious content, take a break and do something more light-hearted and unexpected. That’s what I thought of doing with this post, because taking a different spin on something is a creative opportunity that encourages new thinking. Give it a whirl!

“Live a balanced life – learn some and think some
and draw and paint and sing and dance and play 
and work every day some.”

Enough said on that one, what more could I add?

“Take a nap every afternoon.”

The point here is to take care of yourself.  Most of us are trying to do that while also taking care of many others: clients, colleagues, children, spouses, etc. It can be hard to take time out for ourselves. With regard to online marketing, this advice says to me that we all need to take a break now and then to shut out the daily buzz and chaos to focus on the basics. You don’t have to literally go to sleep in order to benefit from this sage advice.

“When you go out into the world, watch out for traffic,
hold hands, and stick together.”

partner for SEOThis one’s a cinch to translate: when you bring your presence to the worldwide web, get the right help to support you. Work with someone you trust to give you the straight story and watch your back. Partner with someone who’s committed to “sticking together” for the long haul, and who feels committed to your business’ success.

“Be aware of wonder.
Remember the little seed in the styrofoam cup:
The roots go down and the plant goes up and nobody really knows how or why, but we are all like that.”

There’s not always a perfect answer to everything. Keep your mind open to new opportunities and flexible to considering new ways of marketing your business.

“Goldfish and hamsters and white mice and even the little seed in the Styrofoam cup – they all die. So do we.”

Your online presence actually has the potential to outlive your career. Decide how your business wants to contribute, what it wants to add for the benefit of your clients and other visitors to your website, LinkedIn page, or Twitter feed. What do you want your company to be remembered for? The answer should be a component of your messaging.

“And then remember the Dick-and-Jane books
and the first word you learned – the biggest
word of all – LOOK.”

Search engines are giving us a whole new way to look for (and at) every element that touches our lives. Your online presence is important, because it’s often that impression that confirms or negates a referral’s decision to contact you. So look for yourself and your company now and then. Make sure that when the right people are looking, you’re showing up where you want, and how you want.

The rest of Fulghum’s advice I wouldn’t dare try to mess with. It reads, “Everything you need to know is in there somewhere. The Golden Rule and love and basic sanitation. Ecology and politics and equality and sane living.

Take any of those items and extrapolate it into sophisticated adult terms and apply it to your family life or your work or your government or your world and it holds true and clear and firm. Think what a better world it would be if all – the whole world – had cookies and milk about three o’clock every afternoon and then lay down with our blankies for a nap. Or if all governments had a basic policy to always put thing back where they found them and to clean up their own mess. And it is still true, no matter how old you are – when you go out into the world, it is best to hold hands and stick together.”

When you need a hand, I hope you’ll reach out to us!

My Name’s Not Casper. Why Am I Invisible Online?

website not showing up online

No business wants to be invisible. When potential customers search for their products and services, they want to be front and center in Google search results. If you have a website, shouldn’t it show up? Isn’t that why you even have a website?

Why Doesn’t My Website Show Up Online?

The problem is that a lot of websites out there were  not built with today’s fiercely competitive search engine marketing in mind. Search engine optimization (or SEO), the process of getting traffic to a website from the free listings on search engines, was often offered as an add-on to websites that had already cost most businesses quite a bit. So entire sites were built to look cool, sound enticing, and compel visitors to do or buy something when they got there. But how to get visitors – the right visitors – there was not addressed from the start. So who’s seeing that expensive, cool, enticing website you paid so much for?

Better Messaging Delivers Better Search Engine Results

I advise my clients to first consider their overall marketing messaging and use it to guide website development. Doing a good job of messaging means highlighting your company’s unique value proposition, differentiating you from the competition. It entails getting into the minds of your customers, and highlighting the ways your services solve their problems to make their lives better. Once you have carefully defined these messages, they drive search engine optimization techniques and content development – as well as design. Now you’re creating a website that’s just as cool and enticing, but it’s based on appealing to the motivations of your customers. It’s highlighting messages that are much more compelling, and getting more visitors to convert into customers. And before they land there, it’s helping customers find you through the right Google searches and prompting them to click on your link instead of your competitor’s.

Good SEO = Client Empathy + Market Perspective

This week a client referring a fellow business owner to SmartSite described us as “the ones who saved my website from search engine hell. I stopped looking for my company after page 14 of Google. Now we’re one of the top 5 results on the first page of Google, depending on search terms.” The important part of what he said was “depending on search terms.” You have to know what your audience is searching for in order to plan to show up for those terms. That means putting yourself in your customer’s shoes and trying to get inside their head to determine how they’ll search for services like yours. It’s not easy! I’m convinced it requires perspective, above all else, as well as lots of empathy for your clients’ situation. And perspective is tough to get when we’re so close to our own business.

Unless you are as famous as Caspar was when I was a kid, customers are not going to search for your business by name. They’re going to search for the solution to their problems. Yet many sites were built in a way that wastes prime SEO real estate touting the company name, instead of highlighting the solutions they provide. Then some people started selling SEO services the way traveling salesmen used to push snake oil. They’d go about tricking search engines and attracting lots of traffic to a website, without always generating more quality sales leads. Positioning themselves as experts and promoting the myth that SEO was a mystical exercise, they’d charge tons of money to soon-to-be-disenchanted business owners.

SEO is not about smoke and mirrors, and it’s not mystical. It’s about practical, common-sense marketing that’s focused on customer wants and needs…just like good marketing always has been! It requires perspective on what your business is really all about, which means you may have to do a bit of soul searching. That’s not easy, or fast. But getting it right and then getting it out there will attract the kind of customers you want to serve. Concentrating on what problems clients are searching to solve is the first step in optimizing your web presence and improving your SEO.

New SaveLocal Coupons: A Smart Tool for Local Businesses

savelocal constant contact coupon banner

Constant Contact has recently launched a new coupon marketing program for local businesses. Designed as a more practical (less expensive!) option to Groupon, it’s called SaveLocal.

As a business owner, SaveLocal offers some neat advantages. You can decide what coupon you want to offer, how many you want to sell, and who to send the coupons to. You can reward customers when they buy your deal and share it with their friends.

If you’re already a Constant Contact user, you’re probably somewhat familiar with their tracking tools. SaveLocal also leverages important tracking and reporting tools. You can track how many people buy, share, and redeem your deal.

Unlike Groupon, where business owners sometimes got as little as 25% of the revenue from deals offered, SaveLocal is very affordable. You’re charged for each customer that buys your deal—$1, $2, or $3—depending on the monetary worth of the deal. The rest of your deal’s profit goes right to you.

Read more about SaveLocal in this New York Times article. You can also check out a blog post by the same New York Times writer, where he compares some actual small business experiences using Groupon, LivingSocial and SaveLocal.

If you’d like to explore using SaveLocal for your business, give us a call at SmartSite: (860) 836-4146. We’ll help you decide if it’s right for your business.

Create a Marketing Plan without Going Insane

We tend to think of Marketing Plans as expensive, complicated, and (quite frankly) something that sits in a binder for us to reference once in a blue moon! What if you could have a plan that was not only useful in growing your business every day, but also affordable and easy to implement? It can be done, without losing your mind in the process.

Take 4 Steps toward Your Marketing Mission

Develop up to three brief answers to each of these questions:

      1. My business mission is to…
      2. My competitive advantages are…
      3. My ideal customer is….
      4. What my customer wants most is …

Download our marketing plan organizer to get started. Be as specific as you dare with the answers. Don’t say, for instance, “What my  customer wants most is good service.” Define what “good service” means to them, too.

Consider Client Triggers

What makes your clients need your services? Are there any business or life events in particular? Write them down. Next, think of other products or services related to those events that don’t compete with your own. These complementary service providers can probably refer you business. For a caterer, this could be photographers or wedding planners. For a physical rehab facility, this could be doctors’ offices or hospital discharge coordinators. You get the idea.

Set Realistic Goals & Budgets

Fill in the blanks on these statements:
What I want to accomplish now is…
What I can afford to budget to get there is ….

Again, be specific. Note the number of new clients or referrals you want, etc. instead of just saying you want “more business”. Your answers will help drive the numbers for the budget you’ll require to get there. And be realistic about your budget. The old adage still holds, “you have to spend money to make money.” The recommended small business marketing budget is between 2% and 10% of sales.

Prioritize Marketing Tactics

Think about the marketing tactics that can help you reach your goals. We’ve categorized many of them for you on the spreadsheet:

  • website development
  • social media
  • print ads
  • email marketing
  • blogging
  • direct mail
  • trade shows
  • SEO
  • PayPerClick ads
  • media (TV/Radio)

Chances are that just looking at the list of tactics may help you realize opportunities you’ve been missing!Which are you using, and which can you start using now? Which are providing real leads, and which are just making you feel better (“I spent the money, so it should have worked….but I never really checked..”) Pitch what’s not working, and pick up some new tactics that may work better for your business.

Get Independent Advice

If you’ve used the spreadsheet, now you’ve got a good jumping off point for your marketing plan. But often times we make decisions based on emotions, not data. Call in an independent, trustworthy advisor who can be your “marketing coach,” evaluating your plans and keeping you on track in reaching your goals.

SmartSite Named 2011 All Star in Email Marketing

CT Constant Contact provider all star

We just heard from Constant Contact® that SmartSite Consulting has been designated a 2011 All Star as a business solution provider. Only 10% of their customers achieve this designation, so we’re proud to let you know we were named All Stars in 2011 and now again in 2012.

Email Marketing Grows Small Business

With Constant Contact® we help our clients easily and effectively get their message out to their  clients, in an affordable way. Our goal is for them to use email marketing to forge stronger, more successful, and longer-lasting relationships with them.

Why We Use Constant Contact®

While there are other platforms available, we consistently find Constant Contact® to be an industry leader and innovator, focused solidly on the needs of the smaller business. We appreciate their intuitive tools and responsive customer service. And we appreciate their recognition of how we’ve used their software to promote the needs of our small business clients.

Want to try email marketing for your business? Get a free trial here.